Vehicle Module in LobbyPMS

Follow

To help you maintain detailed control over your guests' vehicles, this new feature makes it easy to register and track vehicles associated with your reservations.

In this guide, you will learn how to:

• View registered vehicles.
• Filter vehicle check-ins and check-outs.
• Register a new vehicle.
• Manage vehicles from a reservation.
• Edit, view, or delete vehicle records.

How does it work?

Reservation Module

When you open the Reservation Calendar, you will find the Vehicles module at the top of the calendar.

Click on it to open the main screen, where you can view:

• The list of registered vehicles and their current status.

Filter by Check-in and Check-out Date

Use this filter to display only the vehicles associated with reservations within a specific date range.

Filter by Reservation Check-ins and Check-outs

This section displays the list of reservations scheduled to check in or check out on the selected day, along with their registered vehicles.

In-house Reservations

Here you can view all guests currently staying at the property along with their registered vehicles.

Export to CSV

You can export the complete list of registered vehicles to an CSV file for reporting or operational purposes.

Register a Vehicle

What is it for?

This feature allows you to associate a vehicle with a reservation, making it easier to track vehicle check-ins and check-outs.

How to register a vehicle

1. Click New.
2. Enter the license plate number.
3. Select the vehicle type.
4. Search for the corresponding reservation.
5. Add notes (optional).
6. Click Save.

Important Note

In the vehicle list, you will find two action buttons that allow you to manage each registered vehicle.

Mark Check-out

Click this button to register the vehicle's departure. Once marked, the vehicle will no longer appear in the active report.

Three-dot Menu

Click the three-dot menu to access additional actions that help you manage vehicle records.

Mark as Not Checked-in

Use this option to mark the vehicle as not checked in to the property.

Edit

Update any of the information entered for the registered vehicle.

View Details

View all the information associated with the registered vehicle, including its registration history.

Delete

Delete the vehicle record if it is no longer needed.

Manage Vehicles from a Reservation

When you open a reservation, you will find the Vehicles tab. From this tab, you can register, view, and manage all vehicles associated with the guest without leaving the reservation.

Need Help?

If you have any questions about configuring or using the Vehicle Module, our Support Team is here to help. Simply click the blue Help button located in the bottom-right corner of your LobbyPMS account to contact us.